Optimize your fleet size.
- Determine vehicle usage and demand patterns.
- Identify and remove surplus fleet vehicles.
- Assist Fleet Managers to optimize fleet numbers.
- Provide independent justification to manage and implement change.
- Assist with project planning and GPS equipment installation and removal.
Reduce 
Vehicle 
Optimize Vehicle utilization audit.
Why is a Utilization Audit so Important?
Managers often do not realize that 70%-80% of fleet vehicle costs are fixed. Fixed costs are incurred whether the vehicle moves or not.
Large fixed cost contributors include:
- Depreciation
- Finance charges/Interest
- Insurance
- Maintenance
Remove a surplus vehicle and it eliminates its fixed cost component from your budget. BFO audits typically find between 14%-37% surpluses so the positive impact on your budget can be sizeable.
How many vehicles do you really need in your fleet?
- Despite industry rhetoric, nobody really knows how many vehicles you really need unless you do an accurate fleet utilization audit that collects actual utilization data.
- Mileage standards, historic benchmark ratios of staff to vehicles and trips per day simply do not work. The measures ignore critical decision factors such as:
- Vehicle destination – where did the vehicle go?
- Trip planning efficiency – did the vehicle criss-cross back and forward when one planned trip could have halved the mileage?
- Offsite parking duration at sites – did the vehicle park all day at the airport, a training session or a conference not far from home base?
- Concurrent vehicle use at each site – how many vehicles were absent from base at the same time?
- Time of day/week usage
That’s why it is important to collect actual utilization data to make the right decisions.
How do I gather fleet vehicle utilization data?
Rent BFO GPS data loggers for 5 weeks to do a vehicle utilization audit.
Do not attempt a logbook audit. Our research shows that logbook audits consistently shows 40% data inaccuracy levels either due to trip omissions, illegible writing and unreliable data recording. It occurs even with the best Quality Assurance measures put in place.
What is the cost of an audit?
- BFO charges on a per vehicle per day basis for the recommended 5-week data collection period plus a modest set up fee. There are no ongoing costs or contract obligations.
- Most BFO clients achieve a 20:1 ROI.
- Pricing is set so the service is affordable to be repeated every 3 years to keep vehicle levels at their optimum.
- Click here to get a quote
- Audit IT applications are free with no ongoing costs or contract commitment.
What fleet size benefits the most?
Fleets with 50 or more vehicles will typically achieve a high ROI.
Fleets with 300+ vehicles typically find reductions of 25% or more with no loss of service delivery capability.
Trucks, vans or cars?
BFO can service all vehicle types. Data can be gathered so long as the vehicle has a 12/24/42V power socket inside the vehicle.
Why do a vehicle utilization audit?
To accurately calculate the right number of vehicles to meet your business needs.
To find the right number and mix of vehicle types and sizes to do the job.
To explore if the right fleet processes are in place to manage the fleet.
Identify how many vehicles should be replaced in the next vehicle procurement cycle. An audit may indicate that no new fleet vehicles are required.
Optimize vehicle counts before new vehicle lease or fleet management contracts are advertised. Lower vehicle counts and more accurate knowledge of mix requirements will optimize your contract volumes and save you money.
Generate cash flow from savings and vehicle disposal to invest in green vehicle technologies. [E.g. hybrids, electric].
