Fleet Optimization Report
BFO uses its QueryBuilder interactive web-based analysis software to analyze fleet utilization data. QueryBuilder produces electronic fleet utilization reports that uniquely enable organizations to view activity across an entirely fleet at one time so informed fleet optimization decisions can be made.
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How is the Report Compiled?
Each vehicle has one GPS dat logger installed so utilization data can be collected over a 5-week audit period.
Data is downloaded into the BFO database when the GPS data loggers are returned.
BFO experts analyze the utilization data using the QueryBuilder analysis tool and generate initial recommendations.
Initial findings are presented to the client within 7-14 days after the last GPS data logger is returned.
Client QueryBuilder training occurs immediately after the onsite presentation.
A comprehensive electronic report is delivered approximately 2 weeks after the initial findings presentation.
The report includes vehicle utilization graphs and recommendations to optimize your fleet. Clients can use QueryBuilder to validate the findings and research other usage patterns. Importantly, compelling QueryBuilder graphics play a key role when the project team sell fleet changes to managers and their staff.
How to generate your own graphic reports?
QueryBuilder is a productivity improvement tool that generates graphs and management information within seconds and you can do it yourself.
You only need basic web skills and no database or spreadsheet experience to use the QueryBuilder tool.
BFO offers onsite training on how to use the QueryBuilder tool.
QueryBuilder helps you to make decisions on:
- Optimal vehicle numbers for each site, department, cost center, vehicle type or individual vehicle.
- Surplus vehicle counts when downsizing your fleet.
- Vehicle procurement volumes by vehicle type [right-sizing] at the next replacement cycle.
- Savings that can be re-invested to ‘green’ your fleet.
- The efficiency of trip planning and route selection.
Use QueryBuilder to view concurrent vehicle use by time of day/week for each site and vehicle type and trip destinations.
The QueryBuilder outputs and productivity tools are summarized in Table 1.
| ANALYSIS FOCUS | CAPABILITY |
|---|---|
| Fleet right sizing | QueryBuilder graphics visually walk you through vehicle utilization levels by site, department, application and service area. Use the reports to identify vehicles for disposal. |
| Vehicle trip destination |
Identify destinations where your vehicles go and how long the vehicles park while offsite. Offsite parking makes vehicles unavailable for use by others so is a key decision making input. Personal versus business use by destination. |
| Concurrent vehicle use by time of day/ week for each site and vehicle type |
Identify the maximum number of vehicles absent from a site at one time. The statistic indicates how many vehicles are required at the site by vehicle type or application. Reviews usage patterns may indicate opportunities to improve utilization through changes to time of day/week work scheduling. |
| Trip planning and route selection efficiency |
Identify trips that appear to be random, criss-cross the city or exhibit elevated single destination visits that indicate poor trip planning. Validate that a vehicle home base position relative to a client/work site is optimal. Confirm the amount of driving being done during peak hour traffic congestion. |
| Vehicle idling times | Quantify the amount of vehicle idling by vehicle, date, time to isolate potential fuel waste. |
| Total distance travelled | QueryBuilder will provide valuable input on how vehicles with outlier high and low mileages are being used. |
